Setting up an office in 2025? Use this comprehensive checklist to ensure your workspace is fully equipped for efficiency, productivity, and growth. Organized into practical categories, this checklist covers furniture, office supplies, and decorative touches to help SMEs create an organized and inspiring environment.
1. Office Furniture Essentials
Essential office furniture checklist for a fully functional workspace! Ensure you have all these essentials when setting up your office to create a smooth and productive environment. Missing even a few items could lead to disruptions that impact efficiency and success!
- Desks & Workstations
- Adjustable desks
- Standing desks
- Shared workbenches
- Seating
- Ergonomic office chairs
- Guest chairs
- Lounge chairs for reception areas
- Storage Solutions
- Filing cabinets
- Shelving units
- Lockers
- Mobile pedestals
- Meeting Room Furniture
- Conference/Meeting tables
- Meeting chairs
- Credenzas or storage units
- Reception Area
- Reception desk
- Sofas or armchairs
- Coffee tables
2. Office Supplies & Stationery
Having an office or workspace is just the beginning—you need the right supplies to keep things running smoothly! Be sure to prepare these essentials so you, your coworkers, or employees aren’t slowed down by unnecessary obstacles or shortages.
- Writing Tools
- Pens, pencils, and markers
- Highlighters
- Paper Products
- Printer paper
- Notebooks
- Sticky notes
- Organizational Supplies
- Folders and binders
- Document trays
- Filing boxes
- Miscellaneous
- Scissors, staplers, and tape dispensers
- Paperclips and push pins
- Whiteboard markers and erasers
3. Technology & Electronics
Technology and electronics are an integral part of modern life. Your office should be smart too—equipped with the right tools to ensure a smooth, productive workflow and faster operations. Enhance communication and efficiency with smart technology!
- Computing Equipment
- Desktop computers or laptops
- Monitors
- Keyboards and mice
- Docking stations
- Communication Tools
- VoIP phones
- Headsets
- Webcams
- Conference call systems
- Printers & Scanners
- All-in-one printers
- Scanners
- Label printers
- Networking Equipment
- Routers and modems
- Network switches
- Wi-Fi extenders
4. Office Decorations & Accessories
An office without the right décor and accessories can feel dull and uninspiring. And when the workspace lacks energy, productivity often takes a hit—turning work into a monotonous routine. Create a theme that reflects your industry and incorporate thoughtful décor to keep the atmosphere vibrant and engaging. Check out more office design trends here!
- Wall Décor
- Artwork and posters
- Whiteboards and corkboards
- Motivational quotes
- Plants & Greenery
- Potted plants
- Artificial plants for low-maintenance options
- Lighting
- Desk lamps
- Floor lamps
- LED light strips
5. Breakroom Supplies
Everyone needs a break, and overlooking this aspect is a common mistake for office startups. The need for rest and rejuvenation has a significant impact on a team’s creativity and idea generation—so don’t underestimate its importance! Make sure to include spaces that promote relaxation and recharge.
- Appliances
- Coffee maker or espresso machine
- Microwave
- Refrigerator
- Water dispenser
- Kitchen Essentials
- Utensils, plates, and cups
- Dish rack and sponge
- Trash bins and liners
6. Cleaning & Maintenance Supplies
Nobody likes working in a dirty environment. When a workspace is unclean, it can lead to health issues for you and your employees, causing delays in operations. Invest in cleaning and maintenance supplies to keep your office spotless and ensure smooth, uninterrupted productivity.
- Cleaning Tools
- Vacuum cleaner
- Brooms and dustpans
- Mops and buckets
- Cleaning Products
- Disinfectant wipes
- Glass cleaners
- Trash bags
- Restroom Supplies
- Toilet paper and tissues
- Soap dispensers
- Air fresheners
7. Safety & Security Equipment
You can’t always keep an eye on the office—there will be meetings to attend, clients to meet, and tasks that demand your full attention. That’s why having safety and security equipment is crucial. It ensures all employees feel safe in the workplace, protecting them from theft, accidents, and potential injuries.
- Safety Essentials
- First aid kits
- Fire extinguishers
- Smoke detectors
- Security Measures
- CCTV cameras
- Door locks and access systems
- Safes for valuables
